Fiscal Department

Washington County NB & PW Club, Inc., is a private non-profit organization, which is exempt from federal and state income taxes.  It is not, however, exempt from state and local sales tax.  The Agency operates entirely from grants (i.e., Head Start, Bright from the Start: Georgia Department of Early Learning) and contributions and has little or no income earned from sales of products or services.

The fiscal department consists of three staff that manages and process financial information for The Washington County NB & PW Club Inc., “Head Start”.  The positions comprising the accounting department are Fiscal Officer and two Bookkeepers.  All expenditures are required to be approved by the responsible program managers who are charged with the accountability of maintaining the proper spending level for specific programs before being approved by the Executive Director/Director.  The criteria used for expenditure approval are defined by 2 CFR 200 and 45 CFR Part 75.  Therefore, all expenditures are reviewed for its reasonableness, allowability, allocability, and its benefit to the program.  Additionally, expenditures are reviewed for its effect on the budget, specifically whether sufficient funds remain with which to make the purchase as well as its necessity as pertaining to the priorities established by the goals and objectives of the program.

The accounting method is a double entry accrual system that emphasizes cost accounting within a budget established at the beginning of specified program years.  Written procedures for determining the reasonableness, allocability and allowability of costs, in accordance with the provisions of the applicable Federal cost principles and the terms and conditions of the award, have been implemented.  There is a separate accounting system for each grant.

All fiscal transactions of the Agency are audited by an independent auditor each year to ensure compliance with state, federal, and local laws.  Further, audits are done to ensure compliance with rules and regulations set forth in the grant by the grantor.  Copies of audit reports are forwarded to funding agencies for their approval.

Contact Information       


Fiscal Officer -TBA


Ms. Shaquanna Cody                      Ms. Martha Poole
Bookkeeper                                   Bookkeeper